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Canby Chamber of Commerce Board Meeting July 12th – PK Egans
1) Attendees: The Canby Chamber of Commerce met at 12:00 pm on July 12th at PK Egans with the following board members present: Laurie Driessen, Don Beman, Sabrina Stockman, and Amy Szumal. Also present were Bonnie Longtin, Eldeen Baer, Kari Harding, Barb Hoyhtya, and Pat Stanley. 2) Reports: Laurie called the meeting to order. The Secretary’s report was passed around to all attendees. Secretary’s report was approved. Don presented the Treasurer’s report. There was discussion regarding the raffle’s success and concerns. There were many complaints regarding guns being a part of the raffle. Discussed possibly having the Sportsmen’s Club, Ducks Unlimited, or Pheasants Forever do a gun raffle next year. A motion was made and approved to have the Sportsmen’s Club, Ducks Unlimited, or Pheasants Forever do a raffle and the Chamber will not include guns on next year’s raffle. Discussed the possibility of a raffle committee and all prizes, including the quilt all on one raffle. Also, a letter will be sent to businesses, letting them know we are not asking for raffle donations, but if they want to donate money or prizes, they may do so. Planning will begin in February and will be on the February agenda. Orville Nohrenberg and the Connection still need to be paid for their services. The Connection did a wonderful job cleaning the park!! Don will be sending checks to both of them. The Treasurer’s report was approved. Old Business 3) Hat Daze Wrap-up Report: a. Bill paying-there was discussion during the Treasurer’s report regarding the bills for Hat Daze. b. Recap of Hat Daze-raffle was discussed during the Treasurer’s report. Volleyball was a success! Laurie asked if the City Council could discuss getting electricity in Slyvan park. Barb was going to check and see if the lines were still there. Further discussion is needed. Suggestions for activities next year: bean bag toss, pickle ball, and Frisbee golf. Kari reported that the parade was a success! For next year’s parade, the committee will be sending out parade entry letters to those that participated this year and then putting an entry form in the Canby News and Marshall Independent for entries. Budget will be the same next year for the parade. 4) Promotion Committee-Amy presented the concerns of the committee. The original intent of the committee needs to be discussed. A motion was made and approved to table to the 1st of the year instead of dissolving the committee.
New Business
5) Flower barrels-planters need to be ordered early in the year. Need to determine how many planters are needed. Decided to post a bid for planting, fertilizing, and watering. A motion was made and approved to accept bids for the care of flowers. Committee was developed to prepare a guideline posting the duties for flower care. Kari, Laurie and Ron Fjerkenstad will lead this committee. Also discussed tying the weed removal in with the flowers or possibly having the Girl’s Scout or Boy’s Scout take care of the weeds. Sabrina will be contacting the Girl’s Scout.
6) Fair Tickets- Don asked if the Chamber would be interested in purchasing $100-$150 in fair tickets again and having the businesses participate in drawings. There was a motion made and approved for Don to purchase the tickets.
7) Canby Defibrillator fund-this is a fundraiser to put defibrillators in the Canby squad cars. Kari reported that they have raised $700 so far. She asked if the Chamber would be willing to donate. Laurie explained the Chamber’s policy regarding businesses being asked for donations and the Chamber being asked for donations for the same item. This was tabled until the Board meets to discuss whether or not the board can override this policy.
8) Highway 75 report-Eldeen Baer reported that the Marketplace is the 2nd Saturday in September from 8:00-3:00. Eldeen asked if the Chamber would sponsor an event and find incentives to keeping people in town. We will be discussing this again at the August meeting.
9) Events coming up-Pat presented a list of events that are coming up. Minnesota West will be having their Student Welcome back event. Last year the Chamber provided part of the meal. High School Homecoming-suggestion for businesses to have floats in the parade. Holiday Preview-need to start preparing. Suggestion that the Church Tours should be on Sunday following church services. Artic Blast-Fire Department will be having an adult fishing contest for a fundraiser. It was suggested that they raffle an ice fishing house. Also, Pat had a list of items from the Welcome Wagon. The Chamber needs to contact Midge Victor to review and update the items. This will be on the August agenda.
10) Hiring of a coordinator-Discussed the possibility of hiring a coordinator to help with the Chamber. A suggestion was made to have them do the minutes, prepare the agenda, and coordinate events. If this person is hired as an employee of the Chamber then the Chamber would need to check into worker’s comp and taxes. The coordinator could be an independent contractor. It was suggested that we wait to see what the EDA is going to be doing. Barb suggested that the Minnesota Chamber of Commerce come to Canby and present a session on how to improve participation in Chamber and whether or not a coordinator is needed. The Chamber is listed on Minnesota Chamber Website, but we do not pay dues to be a part of the Minnesota Chamber of Commerce. There was a motion made and approval to become an associate member of the Minnesota Chamber of Commerce. Don and Ellie will be checking into the Minnesota Chamber of Commerce. This issue was tabled for further discussion after the presentation by the Minnesota Chamber of Commerce.
11) Adjournment-motion was made and seconded to adjourn. Motion approved. Next meeting will be August 9th, 2006 at noon at PK Egan’s.
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