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Canby Chamber of Commerce Board Meeting September 13th – PK Egans
1) Attendees: The Canby Chamber of Commerce met at 12:00 pm on September 13th at PK Egans with the following board members present: Derrick Ruether, Laurie Driessen, Kelli Palmquist, Don Beman, Sabrina Stockman and Amy Szumal. Also present were Bonnie Longtin, Eldeen Baer, Pat Stanley, Ellie Beman, Karen Houtman, Toni Rustand, Katie Delaney, Luanne Fondell, and Barb Hoyhtya. 2) Reports: Derrick called the meeting to order. The Secretary’s report was passed around to all attendees. Secretary’s report was approved (Sabrina – 1st’; Amy – 2nd). Don presented the Treasurer’s report (Amy– 1st’; Kelli – 2nd). Old Business 3) Hat Daze Raffle Checks – Pat Stanley’s check has not been cashed. Don said all checks received were cashed – he is going through the material again to make sure none were missed.
4) MN West “Get Connected” Day –Katie Delaney from MN West did report on this event. Overall, the event was a big success! However, MN West and the Chamber did receive some negative feedback received from 2 local businesses. Kari Harding approved all vendors/certificates that were in each bag. However, the concern was certain coupons in the Welcome bags were photo copies instead of actual certificates. For the event next year, actual signed certificates will be required by each business. Derrick is drafting an apology letter to those businesses that were negatively impacted.
5) Canby Chamber Coordinator – Kelli summarized the feedback she received regarding the various responsibilities this role may entail. Toni Rustand volunteered for this position. There was some confusion over which responsibilities on the list should be the Secretary vs Treasurer’s position or the Coordinators. Before further decisions on this position are made, the Board is going to review the Bylaws to determine if there is a need for this extra position. Ellie also reviewed the information she found on the MN Chamber of Commerce site as far as Executive position guidelines. This position will be further discussed at the next Semi-annual Board meeting on 9/27. It is unknown where the actual Canby Chamber bylaws were stored by the previous Board. Previous attempts to find these bylaws by the Board have failed. Karen Houtman volunteered to try and find the bylaws.
6) 2006 Citizen of the Year – Barb asked the Chamber if photographs were taken of the Chamber 2006 Citizen of the Year to display in the City Hall. Don reported they have the photos.
New Business
7) Semi-Annual Board Meeting – scheduled for Weds, 9/27 at 6:00 pm at the Connection
8) Advertising in Upcoming Magazines-Due to time limitations of the meeting, this topic is tabled to the next regular Chamber meeting in October.
9) Recruitment of New Board Members-Derrick discussed the need for 2 additional board members. Katie Delaney volunteered herself and Becky Weber as one general board member representing MN West. Karen Houtman from the Connection also volunteered to fill the other board position. Laurie made a motion to accept these new members; Kelli seconded the motion. Also, there is a need for a new Secretary. Kelli Palmquist’s term runs out Dec 31, 2006.
10) KT Trails-Eldeen Baer reported on the Marketplace that took place on Sep 9th. There is a Senior Advocacy program at the Depot on Sept 25th. A member of the Chamber will be there to represent the Chamber.
11) Speaker – Luann Fondell presented the 2006-2007 upcoming events through the Dawson-Boyd Arts Association
12) Next Meeting- Next meeting will be October 11th, 2006 at noon at PK Egan’s.
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