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Canby Chamber of Commerce Meeting October 18, 2006– PK Egans
1) Attendees: The Canby Chamber of Commerce met at 12:00 pm on October 18th at PK Egans with the following board members present: Derrick Ruether, Don Beman, Amy Szumal, Katie Delaney, Karen Houtman, and Kelli Palmquist. Also present were Bonnie Longtin, Kari Harding, and Ellie Beman. 2) Reports: Amy called the meeting to order (Derrick was late in arriving). The Secretary’s report was passed around to all attendees. There were two sets of Secretary’s reports. On set was from the regular Chamber meeting held on September 13th. That report was approved (1st-Karen and 2nd-Don). The second report was from the September 27th Semi-annual Board meeting. That report was approved also (1st-Don, 2nd-Karen).The Treasurer’s report was passed around and reviewed by all attendees. It was approved (1st-Karen and 2nd-Kari). Karen mentioned that this report was subject to an audit. Don said that Nancy reviews it when she files to keep our Corporation status. Old Business 3) Secretary position-Amy reported that Kelli has stepped down and Amy was voted in to fulfill the position until the end of her term, which is January of 2008. Kelli will continue as a board member. Motion to add Amy as a signature on the checking account and to remove Kelli (1st Don and 2nd Karen). Motion was approved. Amy will take a copy of the minutes to the bank and will sign the card then. 4) Committees-Board developed two committees at the semi-annual board meeting in September. The Bylaws committee which consists of Karen Houtman, Amy Szumal, and Laurie Driessen. Kari Harding and Rebecca Weber have been provided copies of the bylaws for their review and suggestions. Also, a Budget Committee was developed as well. This committee consists of Ellie Beman, Laurie Driessen, and Derrick Ruether. The purpose of these committees is to better prepare the Chamber for next year. These committees will meet prior to the November 8th board meeting and present their information at that board meeting. Katie Delaney volunteered to join the Bylaws committee. 5) Meeting Structure-this was discussed at the semi-annual board meeting. It was decided at that meeting that the Chamber would place a notice in the paper of chamber meetings and create a deadline for agenda items. If a person does not get their item on the agenda before the deadline, their issue will not be addressed at the next meeting. The Chamber meetings are pressed for time and cannot drag on past the scheduled time. It was discussed and agreed that there would be a notice in the paper two weeks ahead of the regular meeting and the agenda deadline will be one week before the meeting. The ad or article would need to be at the Canby News by 5:00 p.m. on Fridays to make it in the next paper. Amy is checking with Derrick on this issue. Chamber is also trying to determine when a speaker should present during a meeting-at the beginning or the end for about 15-20 minutes.
New Business
6) Activities committee-Ellie discussed the Holiday Preview and Artic Blast. Their last meeting was October 5th and another meeting is planned for October 26th at 5:30.
a.) Holiday preview-The preview will be held the Friday after Thanksgiving. There is no Santa yet. Ellie is working on finding a Santa. Loren Hacker is working on possibly having a brass band bring Santa to the Santa house. Ellie is also working on a set design for the Santa house as well. The committee has discussed advertising for a volunteer caroling party. The carolers will walk the streets going in and out of businesses and possibly to Senior Haven. Cocoa would then be provided at the Connection. Kelli reported that the Jaycee’s will sponsor a movie. Also, the Chamber approved sponsoring a movie as well. (1st-Karen, 2nd –Kelli). Katie Delaney mentioned that MN West may be interested in sponsoring a movie or bowling. Also, the Holiday Mixer for MN West is usually held the 1st Wednesday in December. Katie suggested that the Holiday Mixer be included with the Holiday preview. This way the public can come in and see the campus. This will be discussed further at the next Activities committee meeting.
b.) Artic Blast-Artic Blast will be January 26th, 27th, 28th, and 29th. Chili cook off will be Friday. The Polar Plunge will be 1:00 on Saturday and The Whist will be Saturday. There will be a quilt raffled at Artic Blast. The Fishing Derby has not been set yet. Kari Harding works with the Blue/Gold Club and suggested that the Blue/Gold Club do something for the plunge where a person could pledge a certain amount for someone to plunge. It was suggested that Kari speak to Ron Fjerkenstad. Ron is in charge of the Polar Plunge. It was asked that the Arctic shoot be two days this year. Also, there will be free bowling for kids on Saturday afternoon. This will be a smoke free event. The Connection will host a Sunday event also.
c.) Women’s Expo/Fall Festival-there was discussion regarding the Chamber having a booth there to sell raffle tickets for the Arctic Blast quilt. There was a suggestion to have Chamber brochures there as well. This is held the 1st weekend in November. This used to be called the Fall Bazaar.
7) Annual meeting date change-discussion was held at the semi-annual board meeting to move this to Arctic Blast weekend prior to the Chili Cook-off. This is usually held during the Citizen of the Year Banquet in March. The Chamber would like to move it because it gives the Chamber a chance to review and prepare for the upcoming year at the beginning of 2007 instead of three months into the year. There was discussion among attendees and it was agreed that it would be held on January 26th, 5:00 p.m. at the VFW.
8) Times for committee meetings-the Bylaws and Budget committees are working on meeting times. The Bylaws committee was staying after the meeting for a few minutes to discuss a meeting time.
9) Highway 75 report-Eldeen Baer was not able to attend the meeting, but had given some papers to Amy and Derrick to present at the meeting. It was an update on the Meander Art Crawl.
10) Canby Bucks-Karen asked if these can be in denominations of $2 or $3 for reading prizes. There was a suggestion to make $1 Canby Bucks. These would be great for kids and for people to give away at Halloween or for prizes. Ellie is going to look into this issue. If there are $1 Canby Bucks available, the Chamber will run an ad showing they are available.
11) Adjournment-motion for adjournment was made and approved (1st-Kelli, 2nd-Derrick).
12) Next Board Meeting-November 8th, 2006 at 6:00 p.m. at the Connection.
13) Next Regular Chamber meeting-**Please note the date change.** The meeting will be held on November 15th, 2006 at 12:00 p.m. at PK Egan’s. The date change is due to the Board meeting being held on November 8th.
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