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Canby Chamber of Commerce Meeting
June 20th, 2007
1)
Attendees:
The Canby Chamber of Commerce met at 12:00 pm on May 16th
at
2)
Reports:
Karen called the meeting to order. Laurie was unable to attend the
meeting due to an emergency.
The Secretary’s reports were passed around to all attendees.
There were two reports that needed approval.
The first report was the May 16th regular meeting
minutes. The minutes
were reviewed and approved (1st-Sabrina, 2nd-Ellie).
There were also minutes from the June 7th special
meeting. These minutes
were reviewed and approved (1st-Sabrina, 2nd-Amy).
The treasurer’s report was not reviewed due to the regular
report not being ready for the meeting.
There will be two reports at the July meeting.
Don noted that the raffle made $1532, which $214 was from the
quilt raffle and the remainder was from the regular raffle.
He noted that the dues are coming in from members.
Old Business
3)
Canby Clean-up:
Karen made lunch for the people that helped with Canby
Clean-up on May 12th and asked if the Chamber would
reimburse her for the lunch, which was $32.00.
There was a motion to reimburse Karen (1st-Sabrina,
2nd-Ellie).
The motion was approved.
4)
Hat Daze:
Karen thanked Ellie for a great job.
Ellie discussed that next year she will have a sheet for each
event, which will be completed by the event coordinator.
Everything was successful, except for the croquet.
This may need a change of location next year.
The volleyball was down, but they had seven teams of six to
fifteen people. 5k-need
pictures of the winners.
The kiddie parade started early due to the possibility of rain.
The pedal pull was also a
success. The D & K RV
camper show had lots of traffic once the car show began.
Next year, there may need to be signs up to draw more people
to the campers. The Girl
Scout’s had a game and there was lots of food, but the park could
use a little more food.
Ellie suggested scooter relays next year.
Laurie suggested a 3-on-3 tournament.
Hat Daze weekend is a tough weekend because there is a large
3-on-3 tournament somewhere else in the state.
May bring in a hoop to have shooting contests.
Elvis was a hit! He did a great job.
The Chamber will pick up the tab for Elvis.
The parade was a success.
There was not enough help in the park.
Next year, we need to have a list to schedule help.
Some board members did not help out.
If a person did an event, they did more than their share.
The craft fair was a success.
Ellie had not heard from the shooters.
People said that they had a fantastic time at the shooting.
The Chamber does need to have an evacuation plan in the event
of severe weather. Ellie
said that she did not have a problem with any event.
Pat Stanley was unable to attend the meeting, but he sent a
few suggestions and Amy discussed them.
The first suggestion was a thank you card.
Amy wasn’t sure what he meant by that and would clarify it
with Pat. Ellie said
that she would be putting an ad in the paper thanking the businesses
that donated to the raffle.
Pat also suggested a mid-morning drawing.
The winner would need to be present in the park to win the
morning drawing. The
Chamber felt that this was a great idea and a great way to get
people to the park in the morning.
Pat suggested a flea market and in the note it said the park
was empty. Amy was not
sure what he meant by this, but the Chamber felt that the park was
pretty full. The Chamber
has decided not to have a flea market due to problems in the past,
such as silly string, weapons, and snaps being brought into the
park. Pat also asked if
the Chamber was thinking about having a post event thank you party.
The Chamber will try to have it.
The Chamber discussed ideas and places, such as pizza on
Friday in the park, having the event at Del Clark Lake with BBQ’s or
appetizers. Karen said
that the Connection may be available.
The activities committee will plan the event.
We need to say thank you to those that sponsored events and
volunteered. Crazy Days
will be August 2nd.
5)
Dues Letters:
Don did not have any numbers yet, but the dues are coming in.
6)
Marketing Committee: No
update. They are going
to try another hospitality event in the fall.
Don suggested doing a Back to School Bash a week before
school. This could be a
way for the Chamber to connect with young families.
There was a suggestion to have a bike rodeo.
The Fix-Up Fund had four entries.
One entry was withdrawn.
The winning entry was drawn from a box and PK Egan’s won.
PK’s will be working on the plantings behind PK’s.
Pete Snortum will work with them and when they are completed,
the Canby News will take a picture.
There was discussion about whether or not the entries that
did not win would be put back into the drawing.
The marketing committee will decide.
7)
Office Committee:
Katie, Sabrina, and Amy are scheduling a time to meet.
Ellie said that the Canby News has storage that can be used.
Carmen has been cleaning out cabinets, but has not finished
yet. Ellie said that she
will let us know when they are ready for the office committee to
begin.
New Business
8)
Web Site:
Amy asked to wait for Laurie to be at the next meeting to
discuss. The Chamber
will get a group together to meet with Josh.
The group will be Laurie, Amy, and possibly Katie.
Amy will send an email to Laurie to discuss.
9)
First Dollars of Profit: Laurie
will line up A New Leaf.
Sabrina will line up Amy’s and Amy will check with Katie and see if
she will line up American Financial Partners (Amy Wagner).
10)
Board Members:
Derrick Ruether has been unable to attend the meetings.
Laurie sent Derrick an email asking if he was still
interested in being on the board.
Since Laurie was unable to attend the meeting, Amy read
Derrick’s response. The
meetings have not been fitting with Derrick’s work schedule.
He knows that he is not meeting the requirements of a member
in good standing. He
said that the Chamber can do what the Chamber needs to do and if we
can find someone to replace him, we may.
He said that if something does change and it fits back into
his schedule, he will try to get back on board.
The Chamber questioned when Derrick’s term is up.
No one knew when the term was up and the minutes from the
annual meeting did not note the length of his term. Karen asked Amy
to research Derrick’s term.
Karen also suggested that the Board meet to discuss this
instead of discussing at a Chamber meeting.
11)
Depot & KT Marketplace:
Eldeen Baer offered the Depot as a meeting place for the
Chamber. She also
requested that she be put on the agenda at the next meeting to
discuss some items that are coming up at the Depot.
The KT Marketplace will be the 2nd weekend of
September and they are thinking about having it at the depot.
12)
Adjournment: Karen
adjourned the meeting.
There was no motion to adjourn.
13)
Next Meeting:
July 18th at
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