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Canby Chamber of Commerce Meeting December 12, 2007
1)
Attendees:
The Canby Chamber of Commerce met at 12:00 pm on December 12th
at
2)
Reports:
Karen called the meeting to order.
The Secretary’s report was passed around to all attendees.
The Secretary’s report was approved by consensus.
Don presented the Treasurer’s report. The City will make
their annual contribution next week. There was a motion to approve
the reports subject to audit (1st-Amy, 2nd-Sabrina).
Motion approved.
Old Business
3)
Marketing Committee:
The committee found that some of the names drawn for the
advertising were not members or had not paid their dues so names had
to be drawn again. The
Chamber needs to communicate to the businesses that we are here.
Ellie called the businesses that won the drawing.
Only two businesses turned in their information and two did
not. The committee needs
to tell the businesses drawn that they need to get their information
in by a certain date. If
they do not, then the committee will draw a new name.
The committee will review their process and prepare some
information for the next meeting.
4)
Activities Committee:
The photos with Santa have been very successful.
The Chamber is paying The Connection $1 per photo.
This covers the beverages and photos.
Louise Lehmann made cookies for Santa.
The Chamber agreed to give her a token of appreciation.
There was a motion by Becky, 2nd by Katie to give
Louise $5 in Canby Bucks.
Motion approved.
There needs to be a meeting on Arctic Blast.
The Chili Cook-off will be the same as last year.
Ellie needs help getting the cook-off organized for Friday
night. The Klondike Kate
Contest will be at the school on Saturday during Arctic Blast.
Ron Fjerkenstad and Pat Stanley will be doing the Polar
Plunge. The Connection
will have food and beverages at the plunge.
There will be a quilt show at the school.
There will be a french toast breakfast at Our Saviors
Lutheran Church. Court
Whist may be held. Barb
Hoyhtya may prepare the medallion clues again.
If she is not available, there was a suggestion that Deb
Peterson at Minnesota West may be willing to prepare the clues.
5)
Energy Fair:
This will be held on Thursday, September 11, 2008.
MN West is working with the Soil and Water Conservation and
they will have topics for the fair.
In April of 2008, there will be forums leading up to the
fair. Also, there will
be a panel of speakers.
This will need to be a pre-register event for MN West.
MN West is hoping to have booths and asked if the Chamber
could have a booth. The
Chamber asked what could be done to support the fair and there was a
suggestion to support it with ads.
There was also discussion about Canby going green.
This could be something where the merchants have a sale on
things that are green, such as light bulbs.
Buying local is a huge part of energy conservation because it
doesn’t burn up gas to go somewhere.
New Business
6)
Bills to the Chamber:
There are some bills that need to be paid by the Chamber.
There is a bill from Lancer Lanes for the Holiday Preview
bowling. Minnesota West
and Pete Schmitt sponsored the event so the bill was given to them.
There were only six children that attended the bowling.
There is a bill from KLQP for $75 for the first round of ads.
Also, Sabrina presented a bill from the Lions Club for the
signs that are at the edge of town.
The signs have been refinished.
The total cost for the project was $1611.11 and this is being
divided seven ways so the Chamber owes $230.15.
This was previously approved when Derrick Ruether was the
president of the Chamber.
Amy will send a copy of the bill to Don and keep a copy in
her file.
7)
Annual Meeting:
The annual meeting cannot be held prior to the Chili Cook-off.
There was discussion about a good time to hold the meeting.
The Chamber decided on January 16, 2008, 12:00 p.m. at
Minnesota West to have the meeting.
A letter needs to be prepared and sent out to the members
announcing the meeting.
There was a motion by Katie, 2nd by Sabrina to send out a
letter to the members announcing the meeting.
There was discussion about who would write the letter and
when the annual meeting needs to be announced.
The bylaws were reviewed, but also the Chamber needs to
follow the state laws.
Becky volunteered to write the letter and will send it out to the
board for approval. The
previous motion was withdrawn and a new motion was proposed to have
the meeting on January 16, 2008, 12:00 p.m. at Minnesota West and a
letter will be sent out to the members announcing the meeting (1st-Don,
2nd-Sabrina).
Motion approved.
8)
Adjournment: Motion
by Amy, 2nd by Sabrina to adjourn the meeting.
Motion approved.
9)
Next Meeting:
Annual meeting-January 16, 2008, 12:00 p.m. at Minnesota
West.
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